Quotes, work orders, engineer planning, works reports, maintenance contracts, invoicing and VAT — in one system built by a working controls integrator, not a software company guessing at your trade.
Full working system, sample data, nothing to install. No sign-up. No sales call.
Your quotes live in Word. Your planner is a whiteboard — or worse, someone's memory. Works reports arrive weeks after the visit, if they arrive. The month's invoicing happens in a panic on the 28th. And you find out which jobs actually made money when your accountant tells you, six months too late.
Every BMS firm we know runs on some version of this: seven spreadsheets, a shared drive, and one heroic office manager holding it all together.
There's a better way — and it wasn't built in Silicon Valley. It was built in a controls company like yours.
Professional multi-page proposals with your covers, images and T&Cs — from a price-book of your own assemblies, in minutes. Accepted quote → work order in one click. Variations mid-job? Captured and priced at source, so they actually get billed.
A drag-and-drop weekly planner for engineers and subcontractors the whole office can see. Move a job to Thursday, reassign it to Mike, copy a duty across the week — right-click, done. Bank holidays and shutdowns built in.
Engineers log time, mileage and expenses from their phone, attach site photos, and complete works reports on site — point lists, BMS graphics, risk assessments included. The paperwork exists the moment the job does.
Work order to invoice in clicks — including applications for payment, retentions and staged claims for project work. A statement of account and an overdue-chaser are one button each.
Labour, materials, mileage, expenses and POs roll up against every job live. Margin per work order, per client, per engineer — today, not at year-end.
We tried the big-name tools. They'd never heard of an SMA renewal, a points list, or an application for payment with retention. So we built our own — and ran our company on it for years before offering it to anyone else.
Visit details, photos with captions, point lists, graphics, and a proper risk assessment page.
Schedules, due-visit reminders and an asset register with service history per site.
Supervisor SMAs, renewal dates, a reminder before they lapse. No more dead licences discovered on site.
Variations, schedules of values, staged applications, retention held and released. Spreadsheet retired.
Bookkeeping, quarterly VAT returns in the format your accountant asked for, FY aligned to April, payroll summaries.
PSBMS HUB isn't a startup's guess at your industry. It runs PSBMS Limited — a BMS integration company working on university campuses and commercial estates across the south of England — every single day. Every feature exists because a real job needed it.
No modules. No tiers. No "contact sales". Every feature on this page is in the price.
For scale: a 6-person firm pays £114/month on the HUB. The big-name field-service tools charge £270–480/month for software that's never heard of a points list. Prices exclude VAT.
If you quote, schedule and invoice, you're the right size. It's priced for firms of 2–50, not enterprise.
You start with quotes and work orders in week one; bring bookkeeping and maintenance over when ready. There's no forced big-bang migration.
UK-hosted, backed up nightly, exportable to Excel and PDF at every screen. Prefer to run it on your own server? A self-hosted option exists — ask.
£19 per user per month, or £190 per user per year — everything included, no modules, no ‘contact sales’ games. The first 10 firms get £15 per user per month, locked for life. Prices exclude VAT.
The demo is a full working system with a fictional controls company loaded — quotes, jobs, a populated planner, invoices, the lot. Break whatever you like; it resets overnight.
Try the live demo →Ten minutes in the demo beats an hour of us telling you about it.